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Pricing That Scales With Your Spend,
Not Your Headcount
Move beyond traditional seat-based models. With ExpenseOnDemand, you pay based on financial activity and value delivered, ensuring a fair, scalable approach that grows with your organisation — without wasted licences or unused features.
annual contract)
- Customisable ERP integrations & HRIS integrations (NetSuite, MS Dynamics, Sage Intacct),
- Leave Management
- AP Automation
- Customisable ERP integrations & HRIS integrations (NetSuite, MS Dynamics, Sage Intacct),
- Leave Management
- AP Automation
Paid add-ons available for all plans
Need further support?
Premium Support
Boost & Launch
Compare Features
Take a look at the full list of features available in our packages.
Analysis Group Function
Cost Centre Group Functions
Credit Card Group Functions
Expense Category / Code Management Group Functions:
Report Writer & Integration Group Functions:
Mileage Capture & Compliance Group Functions:
Open APIs Group Functions:
Setup Your Organisation Group Functions:
Expense Policy & Compliance Group Functions:
Tax Management Functions:
Additional Add-Ons:
One Intelligent Platform
Finance teams shouldn't have to manage expenses, invoices, procurement, travel and approvals across multiple systems. ExpenseOnDemand brings every stage of business spending together in one intelligent Finance Operations Platform, giving finance teams complete visibility, stronger governance and greater control, while allowing you to keep the banks, cards and travel providers you already use.
Eliminate manual finance processes
Replace repetitive manual tasks with intelligent automation that captures, validates and governs every transaction—improving accuracy, compliance and operational efficiency across your finance operation.
Gain complete visibility
See exactly where company money is being spent across departments, entities and locations with real-time dashboards, analytics and reporting.
Strengthen governance
Automate approvals, policy enforcement and financial controls to reduce risk, eliminate errors and ensure every transaction is compliant and audit-ready.
Scale with confidence
Whether you're growing rapidly or operating globally, ExpenseOnDemand adapts to your organisation with support for multiple entities, currencies, tax jurisdictions and approval structures—all from one intelligent platform.
Why Choose ExpenseOnDemand?
Finance software should work around your business, not the other way around. Many finance platforms are built around a corporate card or travel product. ExpenseOnDemand is different. We're built around the finance team. From expenses and invoices to procurement, travel, approvals and global tax, we connect every stage of business spending into one intelligent Finance Operations Platform, giving organisations complete visibility, stronger governance and the confidence to scale.
One connected platform
Replace disconnected finance tools with one intelligent platform that manages every stage of business spending—from request to reconciliation.
Intelligent automation
AI-powered automation streamlines approvals, enforces policies, detects anomalies and eliminates manual work, allowing finance teams to focus on strategic decision-making.
Built for your business
Configure approval workflows, policies, organisational structures and permissions around the way your business operates—while continuing to use the banks, cards and travel providers you already trust.
Enterprise-ready by design
Trusted by organisations across 96 countries since 2003, ExpenseOnDemand combines enterprise-grade security, global tax capabilities, role-based permissions, audit trails and seamless integrations in one intelligent Finance Operations Platform.
Frequently Asked Questions
Pricing FAQs
Find quick answers or contact our support team
What does "per user, per month" mean?
You only pay for users who are active on the platform each month.
You can add unlimited users or profiles, but charges apply only to those who are actively submitting or managing spend — ensuring cost efficiency and alignment with actual usage.
Can I cancel my ExpenseOnDemand plan at any time?
Your commitment depends on your contract type.
Most customers begin with a hands-on onboarding experience, where we configure the platform and allow you to test it using real expenses. This helps you quickly determine if ExpenseOnDemand is the right fit — often within the first few days.
Many organisations choose a minimum one-year agreement to benefit from discounted pricing and long-term value.
If your needs change, our team will work with you to address any concerns. If a contract is ended early, the remaining balance for the agreed term would still apply.
Can I add more functions to the Essential Plan?
Yes. You can add additional features at any time. Any new functionality can be tested before full adoption, allowing you to expand your platform based on your needs — ensuring you only invest in what delivers value.
Can somebody who occasionally claims expenses use ExpenseOnDemand?
Yes. ExpenseOnDemand is designed to support teams with varying levels of activity.
For smaller organisations, all users can be enabled with full access, providing simplicity and predictable billing.
For larger organisations, our Active User Pricing Model ensures you are only charged for users who actively submit expenses — keeping costs aligned with real usage.
We also work with you to define a structure that balances flexibility, fairness, and cost control.
How easy is the product to install / setup?
Getting started with ExpenseOnDemand is fast and straightforward, with a focus on rapid time to value.
1. Guided Configuration
Our team sets up your account based on your structure, policies, and workflows
Users, approval processes, and integrations are configured quickly and efficiently
2. Real-World Testing
You can test the platform using real transactions
This ensures everything works as expected before full rollout
3. Fast Adoption
Most organisations are operational within a day
The platform is intuitive, reducing the need for extensive training
Transform your finance operations with one intelligent platform.
See how ExpenseOnDemand can automate manual processes, strengthen governance and give your finance team complete visibility.