By clicking “Accept All Cookies”, you agree to the storing of cookies on your device to enhance site navigation, analyze site usage, and assist in our marketing efforts. View our Privacy Policy for more information.
PreferencesDenyAccept
EXPENSE & SPEND MANAGEMENT

Less admin. More Control. Faster Finance Operations

One intelligent platform for modern finance teams managing growth, governance and operational complexity

ExpenseOnDemand automates spend management, approvals, reconciliation and financial workflows - eliminating manual work and giving you real-time control and visibility

Start Free Trial - no card requiredBook a Demo
Award winning & trusted by
Pricing

Pricing that scales with operational complexity.

Start quickly. Scale intelligently. Move from streamlined spend management to enterprise-grade financial operations.

Evaluate

Free trial

Explore the platform, test workflows and see the impact for yourself.

24 hours · No card required

Growth

From £4.90 per month

For growing businesses looking to automate spend, approvals and finance operations.

Per user, per month · Scales with your team

Enterprise

Most flexible

Activity-based pricing

Designed for organisations managing operational complexity, governance and multi-entity finance workflows.

Pay for transactions, not seats
Enterprise-grade security
Built for trust and compliance
ISO 27001 compliant
Security you can rely on
Global scalability
Built for growth, anywhere
Expert support
Real people, real outcomes
How it feels day-to-day

The work that used to take three days. Now takes about an hour.

If your finance team still spends month-end chasing receipts in WhatsApp, opening expense claims in Excel, copying data into Xero, or asking managers "did you approve this yet?" — ExpenseOnDemand makes most of that disappear.

Here's what changes.

Receipts capture themselves.

Snap a photo on the phone, forward an email, or upload a PDF. The amount, date, vendor, currency and tax are read and filled in for you. The receipt is filed against the claim automatically.

Expenses code themselves.

Each expense is matched against your chart of accounts and policy rules — the right GL code, cost centre, project and tax treatment, applied automatically. You see the suggestion. You confirm or change it. You move on.

Routine claims approve themselves.

If the claim is in policy, under threshold, and from a known vendor — it is approved without anyone touching it. Your managers only see the claims that genuinely need a human eye. Most teams cut approval workload substantially.

Cards reconcile themselves.

Corporate card transactions are matched to receipts and claims as they come in — from any card programme you already use. The unmatched ones are flagged. The reconciliation work that used to fill a week becomes a daily check that takes minutes.

Built for the tax complexity the US-first tools forgot about | ExpenseOnDemand
Global finance, built-in

Built for the tax complexity the US-first tools forgot about.

If your company operates in the UK, the EU, or has Indian subsidiaries, you already know the problem. Concur is rigid and expensive. Expensify ignores non-US compliance. Ramp and Brex don't handle UK VAT at all. ExpenseOnDemand has spent twenty years building the tax engine that finance teams operating across the UK, the EU and India actually need.

01 UK Compliance

UK VAT, HMRC-aligned

Mileage, per diem and reclaim categories handled to HMRC rules — including EV private mileage at HMRC advisory rates.

01 HMRC-ready EV mileage
02 EU Compliance

EU VAT, 27 member states

Cross-border reclaim logic with country-specific treatments built in. Not a checkbox — a working engine.

02 27 states Cross-border
03 India Compliance

India GST with ITC recovery

Automated Input Tax Credit recovery, grade-based policy controls, and the reporting your auditor expects.

03 GST ITC recovery
04 Global Coverage

96 countries supported

Local tax treatments, currency handling, and category mappings configured per country and per entity.

04 96 countries Per entity
05 Corporate Cards

Multi-currency corporate cards

Original amount stays locked to the card statement. Converted amount drives approvals and GL posting. The reconciliation surprises stop.

05 Original FX GL ready
06 Policy Management

Grade-based policy

Different limits, categories, and approval paths by employee grade or band — configured once, applied everywhere. Concur charges extra for this. Most others can't do it at all.

06 By grade Set once

Expense, AP, cards — on the cards you already have.

ExpenseOnDemand does all four jobs on one platform, with one contract, one integration, and pricing that scales with what your business actually does — not how many people you hire.

See Our Pricing
ExpenseOnDemand — Cards & Comparison
Scenario For a 300-employee company
Industry standard Per-seat tool
Recommended Activity-based ExpenseOnDemand
Billed for All 300 seats Including dormant accounts ~80 active claimants + transactions processed
Illustrative monthly cost £3,600 300 × £12 per seat £1,200 – £1,500 ~60% lower at the same usage
When you hire 50 people +£600/mo immediately Even before they log in £0 change until they start claiming Cost follows real activity

The tax engine your UK, EU and India operations actually need.

If your company operates in the UK, EU, or has Indian subsidiaries, you already know the problem: Concur is too rigid, Expensify ignores non-US compliance, and US-first tools like Ramp and Brex do not handle UK VAT at all. ExpenseOnDemand has spent 20 years building the tax engine that finance teams managing cross-border operations actually need.

Book a Demo
Proof points | ExpenseOnDemand
UK VAT

HMRC-aligned rules, out of the box

Mileage, per diem, and reclaim categories — including EV private mileage at HMRC advisory rates.

EU VAT

Cross-border reclaim logic built in

Recover VAT correctly across 27 member states with country-specific rules already configured.

Policy Wizard

Configure global rules without consultants

Country-specific policies set up in-app — no implementation partner required to launch a new market.

Corporate cards

Multi-currency framework done right

Original Amount locked to the card statement; Converted Amount used for approvals and GL posting — no more reconciliation drift.

Policy management

Grade-based limits and approvals

Different limits, categories, and approval paths by employee grade or band — set once, applied everywhere.

96

Countries supported

One platform, global coverage — go where your business goes.

One platform for everything money-out. Any card you already use.

Proof points | ExpenseOnDemand
Expense management

AI receipt capture, end-to-end

Auto-categorisation and a mobile-first claim flow that finance teams trust and employees actually use.

Full AP automation

Invoice to payment, in one platform

Approval routing, GL coding, and a complete audit trail — no separate AP tool, no separate invoice.

Card-agnostic

Works with the cards you already have

Plug in your existing corporate card programme — no card switch, no migration, no disruption.

Card issuing

Need to issue cards? We've got a partner

A Pliant referral partnership for teams that want to issue new cards — without locking you in.

Native mileage

EV mileage at HMRC advisory rates

Built-in mileage logic includes EV private mileage aligned to HMRC advisory rates — no spreadsheet workarounds.

Integrates with the accounting stack you already run

Xero QuickBooks Sage NetSuite Business Central Tally
Comparison

Where we fit?

Mid-market and Enterprise finance teams need more than a generic expense tool. See how ExpenseOnDemand compares to other platforms on pricing, compliance, and time-to-value — at a glance.

SMB tools Expensify / Zoho
Recommended Mid-market and Enterprise ExpenseOnDemand
Enterprise SAP Concur
Built for 5–100 employees 50–5,000 employees 5,000+ employees
Pricing model Per user Per activity — only pay for what you use Per user + setup + modules
UK VAT / EU VAT Basic Native, HMRC-aligned Native but rigid
India GST ITC Not supported Native Partial, complex
AP automation Add-on / not included Included Separate product
Card-agnostic Limited Yes — any card Yes
Implementation Self-serve 2–4 weeks, white-glove 3–6 months
Annual cost illustrative — 300 employees £25k – £40k £15k – £25k £70k – £120k

Customer stories

Mid-market and Enterprise finance teams have trusted us for years.

Some of them since before our newest competitors existed.

Winterflood Securities

Customer since 2014

How a financial services firm replaced Concur without switching its card programme.

Read the story City University of London

Customer since 2007

How a 5,000-employee university manages grade-based policy across departments.

Read the story Eclipse Power

UK energy operator

How a UK energy operator handles EV mileage and site-based expense at scale.

Read the story

Easy Finance Integration

Financial Control Layer
Across Every System

Turn disconnected tools into a unified spend control system.

View All Integrations
The bits procurement needs to see | ExpenseOnDemand
Built for procurement

The bits procurement needs to see.

ISO 27001 certified

Independently audited information security management.

Operating since 2005

Twenty years building, never pivoted, no acquisition uncertainty.

GDPR compliant

UK and EU data protection rules built into the platform.

Customers in 96+ countries

From the UK and Europe to the US, India, Australia, NZ and the Philippines.

Trusted by mid-market finance teams

across UK, EU and India since 2003.

Powering the Future of Organisational Spend

Finance leaders across industries trust ExpenseOnDemand to move beyond expense management and take control of company-wide spend — with real-time visibility, automated compliance, and audit-ready infrastructure.

From the onboarding to testing, the process was very seamless. This made our negotiation and closing the deal very easy and straight forward. - Finance Manager

Finance Manager

Real Estate

5.0

With ExpenseOnDemand, we have effortlessly automated expense reporting and this gives us real-time expense visibility. The platform has also helped us reduce fraud and human errors, and also speed up expense reimbursement.

Engineer

Telecommunications

5.0

Platform is easy to use and requires minimal maintenance. The team at EOD always kept and open communication despite the timezone difference.

IT Manager

Healthcare and Biotech

5.0

Very straightforward system to implement, in our instance supporting 120 users. Super easy to use and the AI scanning function of receipts is simply awesome!

Head of Operations

<50M USD

5.0

From the onboarding to testing, the process was very seamless. This made our negotiation and closing the deal very easy and straight forward. - Finance Manager

Finance Manager

Real Estate

5.0

With ExpenseOnDemand, we have effortlessly automated expense reporting and this gives us real-time expense visibility. The platform has also helped us reduce fraud and human errors, and also speed up expense reimbursement.

Engineer

Telecommunications

5.0

Platform is easy to use and requires minimal maintenance. The team at EOD always kept and open communication despite the timezone difference.

IT Manager

Healthcare and Biotech

5.0

Very straightforward system to implement, in our instance supporting 120 users. Super easy to use and the AI scanning function of receipts is simply awesome!

Head of Operations

<50M USD

5.0

Excellent product, small app price with big app functionality.

Director of Finance

Manufacturing

5.0

It has very good reposting features, smart scan and Accounting Integration.

IT Manager

IT Services

5.0

The ExpenseOnDemand platform is seamless and simple to use.

Finance Manager

Finance (non-banking)

5.0

Great, smooth experience from trial through to deployment.

Director

IT Services

5.0

Excellent product, small app price with big app functionality.

Director of Finance

Manufacturing

5.0

It has very good reposting features, smart scan and Accounting Integration.

IT Manager

IT Services

5.0

The ExpenseOnDemand platform is seamless and simple to use.

Finance Manager

Finance (non-banking)

5.0

Great, smooth experience from trial through to deployment.

Director

IT Services

5.0

Very helpful support team, great product, cost effective for any type of organisation as you will only be paying for the futures you are using.

Customer Relationship Manager

Real Estate

5.0

The ExpenseOnDemand platform is seamless and simple to use.

Finance Manager

Finance (non-banking)

5.0

Super fast team member setup / onboarding, loads of control / transparency. Asking a team member to pickup something for the office has never been easier.

Manager of IT Services

IT Services

5.0

ExpenseOnDemand is a great tool for managing our expenses. The onboarding was very quick and simple, the configuration was easy to do, and the team have had no trouble in claiming expenses.

Finance Analyst

Energy and Utilities

5.0

Very helpful support team, great product, cost effective for any type of organisation as you will only be paying for the futures you are using.

Customer Relationship Manager

Real Estate

5.0

The ExpenseOnDemand platform is seamless and simple to use.

Finance Manager

Finance (non-banking)

5.0

Super fast team member setup / onboarding, loads of control / transparency. Asking a team member to pickup something for the office has never been easier.

Manager of IT Services

IT Services

5.0

ExpenseOnDemand is a great tool for managing our expenses. The onboarding was very quick and simple, the configuration was easy to do, and the team have had no trouble in claiming expenses.

Finance Analyst

Energy and Utilities

5.0

Frequently Asked Questions

Got Questions?
We've Got Answers

Find quick answers or contact our support team

See FAQsStart Free Trial

How can I access Expense On Demand's expense management software and expense app?

chevron

You can access our expense management software and expense app through our cloud-based platform via web or mobile app (iOS and Android). Our system enables teams to manage business expenses efficiently from anywhere.

In which currencies does your expense management software operate?

chevron

Our global expense management platform operates in over 96 countries and supports expense reporting in GBP, EUR, USD, CAD, AUD, and INR. The software is built for international finance teams managing multi-currency business expenses.

Can you scan expense receipts?

chevron

Yes! Our mobile app can automate receipt capture and receipt upload using your phone's camera. It instantly creates business expense claims and sends them through your expense management system for expense tracking and approval, improving both control and efficiency.

Does your expense management software integrate with accounting tools?

chevron

Just like all great expense management platforms, our expense management software integrates with Xero, QuickBooks, Sage, Tally, and others. Use Open APIs or our Build-A-Report tool for custom expense reporting across business systems.

What are the fees for your expense management software?

chevron

We offer pricing tiers based on software features, team size, and support level to ensure you have complete spend management. Explore our pricing page or contact us for a personalised quote tailored to your business expenses and spend control needs.

Who uses ExpenseOnDemand’s expense management software?

chevron

Our expense management software is used by growing businesses, global enterprises, and remote finance teams that need powerful expense control, streamlined expense claims and accurate expense reporting across all platforms.

How does your expense software and app address security concerns regarding sensitive financial data?

chevron

Our expense software and mobile app protect your data with PCI-compliant storage, encryption and regular audits. Our business expense platform also ensures your business expenses and financial data stay secure across all devices and systems.

Can Expense On Demand help streamline the reimbursement process for employees?

chevron

Absolutely! Our reimbursement management system automates expense approvals, accelerates expense claims, and processes reimbursements faster. Employees benefit from real-time status updates, and teams enjoy full control over financial workflows.

How does ExpenseOnDemand contribute to reducing the carbon footprint of businesses?

chevron

Our expense management software supports sustainability through digital receipt upload, paperless expense reporting, and mobile expense tracking. By eliminating paper-based workflows, teams can reduce their environmental impact while managing business expenses.

What is the onboarding process for your expense management software – Will you help us all the way through setup?

chevron

At ExpenseOnDemand, we know that switching to a new expense management platform can feel daunting, which is why we provide a white-glove onboarding process to make everything smooth and stress-free. From day one, our team works with you to configure the system around your business needs; whether that means setting up approval workflows, linking credit card feeds, or integrating with tools like Xero, QuickBooks, or Sage.

We tailor your account so it’s ready to go from the very first login. Your employees receive easy-to-follow instructions for downloading the mobile app, scanning receipts, and submitting claims, while finance teams gain instant access to reporting dashboards and compliance tools.

We also provide in-depth training resources, including how-to videos embedded in the platform, chatbot assistance, and direct access to our support team. And if your needs change later, we’ll be there to help you add features or adjust workflows.

With our expense management solution you're not just buying software, you’re investing in a partner who ensures your onboarding is successful and that your team gets maximum value from day one. We also pride ourselves on quick and smooth setup, taking days to get fully established in the platform, not weeks or months.

GET THE APP

Check us out on App Store and Play Store

Get the app to manage your finances anywhere.

Start Free TrialBook a Demo

Features

Analytics and InsightCash AdvancesCredit Card Expense ManagementExpense AutomationExpense Claim ContainersMileage Tracking App

AP Automation

AP Invoice Scanning SoftwareAP Software AutomationInvoice Approval SoftwareInvoice Processing SoftwareSpend Management Software

Registered in England No. 04970220

|

Registered GDPR - ICO UK: Tier 1 | No. Z8688049

|

© 2003 | All Rights Reserved | ExpenseOnDemand Ltd