Built for mid-market finance

Finance tools that scale with what you do - not how many people you hire.

ExpenseOnDemand unifies expense management, AP automation, corporate cards and multi-country tax into one platform, built specifically for 50–1,000-person finance teams.

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Award winning & trusted by

Stop paying for finance tools like they’re software seats.

Most expense and AP platforms charge per user, per month. You pay the same for the employee who submits every week as the one who claims twice a year — and you pay for every new hire from day one, whether they ever touch the system or not. ExpenseOnDemand charges for actual financial activity: transactions processed, invoices approved, mileage claimed. Your cost scales with what your business does — not how many people you hire.

See Our Pricing

ExpenseOnDemand — Cards & Comparison

Pay for activity, not headcount

A typical 300-person company has ~80 active monthly claimants. With us, you pay for 80 — not 300.

Hire freely — no seat-tax surprises

No seat inflation when you hire. No penalty for growing your team. Your platform cost stays anchored to the work that actually gets done.

Predictable cost modelling

Forecast spend from transaction volume, not headcount. Finance teams get a number that maps to how the business actually operates.

Scenario For a 300-employee company	Industry standard Per-seat tool	Recommended Activity-based ExpenseOnDemand
Billed for	All 300 seats Including dormant accounts	~80 active claimants + transactions processed
Illustrative monthly cost	£3,600 300 × £12 per seat	£1,200 – £1,500 ~60% lower at the same usage
When you hire 50 people	+£600/mo immediately Even before they log in	£0 change until they start claiming Cost follows real activity

The tax engine your UK, EU and India operations actually need.

If your company operates in the UK, EU, or has Indian subsidiaries, you already know the problem: Concur is too rigid, Expensify ignores non-US compliance, and US-first tools like Ramp and Brex do not handle UK VAT at all. ExpenseOnDemand has spent 20 years building the tax engine that finance teams managing cross-border operations actually need.

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UK VAT

HMRC-aligned rules, out of the box

Mileage, per diem, and reclaim categories — including EV private mileage at HMRC advisory rates.

EU VAT

Cross-border reclaim logic built in

Recover VAT correctly across 27 member states with country-specific rules already configured.

Policy Wizard

Configure global rules without consultants

Country-specific policies set up in-app — no implementation partner required to launch a new market.

Corporate cards

Multi-currency framework done right

Original Amount locked to the card statement; Converted Amount used for approvals and GL posting — no more reconciliation drift.

Policy management

Grade-based limits and approvals

Different limits, categories, and approval paths by employee grade or band — set once, applied everywhere.

96

Countries supported

One platform, global coverage — go where your business goes.

One platform for everything money-out. Any card you already use.

Mid-market finance teams typically run three or four separate tools — one for expenses, one for AP automation, one for corporate cards, one for mileage — each with its own contract, integration headache and per-user fee. ExpenseOnDemand consolidates all four on one platform. And unlike Ramp, Brex, Payhawk or Pleo, we do not force you to use our card — your existing Barclaycard, HSBC, Amex or any other program plugs straight in.

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Expense management

AI receipt capture, end-to-end

Auto-categorisation and a mobile-first claim flow that finance teams trust and employees actually use.

Full AP automation

Invoice to payment, in one platform

Approval routing, GL coding, and a complete audit trail — no separate AP tool, no separate invoice.

Card-agnostic

Works with the cards you already have

Plug in your existing corporate card programme — no card switch, no migration, no disruption.

Card issuing

Need to issue cards? We've got a partner

A Pliant referral partnership for teams that want to issue new cards — without locking you in.

Native mileage

EV mileage at HMRC advisory rates

Built-in mileage logic includes EV private mileage aligned to HMRC advisory rates — no spreadsheet workarounds.

Integrates with the accounting stack you already run

Xero QuickBooks Sage NetSuite Business Central Tally

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	SMB tools Expensify / Zoho	Recommended Mid-market ExpenseOnDemand	Enterprise SAP Concur
Built for	5–100 employees	50–1,000 employees	5,000+ employees
Pricing model	Per user	Per activity — only pay for what you use	Per user + setup + modules
UK VAT / EU VAT	Basic	Native, HMRC-aligned	Native but rigid
India GST ITC	Not supported	Native	Partial, complex
AP automation	Add-on / not included	Included	Separate product
Card-agnostic	Limited	Yes — any card	Yes
Implementation	Self-serve	2–4 weeks, white-glove	3–6 months
Annual cost illustrative — 300 employees	£25k – £40k	£15k – £25k	£70k – £120k

How does it work?

The Only Expense Software You’ll Ever Need

Our flexible expense management software allows you to choose from over 200 functions.

Book a demo and get a free trial for your whole team.

01

Control Spend Before It Happens

From meals to miles, one streamlined expense reporting platform helps your employees claim all their expenses

AI-Powered Receipt Intelligence

Simply capture a receipt and let AI extract, categorise, and validate expenses — flagging risks, duplicates, or non-compliant spend before it enters your system.

Mobile-First Spend Control

Empower employees to submit, check, and validate expenses anywhere — with real-time policy guidance built in. No delays, no uncertainty — just frictionless, compliant spend on the go.

Real-Time Card & Transaction Visibility

Every transaction is automatically captured, categorised, and governed, giving finance teams full visibility and control — not just after the fact, but in the moment.

02

From Approvals to Autonomous Governance

ExpenseOnDemand replaces manual approval chains with intelligent, policy-driven decisioning — ensuring every transaction is validated, compliant, and controlled in real time.

Policy Engine (Built for Control, Not Review)

Stop errors before they happen. Every expense is automatically audited against policy, removing duplicates, enforcing limits, and preventing non-compliant spend at the source.

Your Financial Control Layer Across Systems

Integrate once, control everywhere.
ExpenseOnDemand sits above your finance stack — orchestrating, validating, and syncing spend data across all systems in real time.

Dynamic Approval Infrastructure

No more rigid workflows.
Build intelligent approval logic that adapts by role, amount, department, or risk — enabling faster decisions without compromising control.

03

Execute and Optimise Organisational Spend

ExpenseOnDemand doesn’t just process payments — it controls how money moves across your organisation, ensuring every transaction is optimised, compliant, and fully visible in real time.

Live Spend Intelligence (Not Reports)

Static reports are too late.
Gain real-time visibility into spend behaviour, uncover inefficiencies, and identify savings opportunities as they happen — not after the fact.

Autonomous Financial Operations

Eliminate manual workflows.
From expense processing to reconciliation, automation ensures faster execution, fewer errors, and continuous policy alignment without finance bottlenecks.

Multi-Entity Control at Scale

Operate as one, even across many.
Standardise policies, control spend, and maintain visibility across all entities — while supporting the complexity of global or multi-division organisations.

Streamline Expense Claims Effortlessly

From meals to miles, one streamlined expense reporting app helps employees claim all expenses.

Automate receipt capture by simply snapping a picture and uploading it to our expense tracker app

Enhance visibility into all expenses, from meals to miles, for complete clarity and control

Reduce time spent to claim expenses by 95% with our automations

Efficient Expense Management for Greater Savings

Save time and money with automated expense management software

Achieve full visibility into company financial health

Effectively manage expenses and track spending with our top-rated expense report software

Automate routine tasks and seamlessly sync to accounting software

Clear & Complete Audit Trail to Assure Compliance

Accurate records and audit history ensure you feel confident in compliance

Effectively control expense reporting & management with one app

Gain complete clarity on all expenses from meals to miles

Increase policy compliance & eliminate expense fraud

Trusted by mid-market finance teams

across UK, EU and India since 2003.

Powering the Future of Organisational Spend

Finance leaders across industries trust ExpenseOnDemand to move beyond expense management and take control of company-wide spend — with real-time visibility, automated compliance, and audit-ready infrastructure.

"Excellent tool, intuitive and easy to use. Great value for money and awesome functionality"

Chris C

Finance Manager

5.0

"Excellent tool, intuitive and easy to use. Great value for money and awesome functionality"

Chris C

Finance Manager

5.0

"Excellent tool, intuitive and easy to use. Great value for money and awesome functionality"

Chris C

Finance Manager

5.0

"Excellent tool, intuitive and easy to use. Great value for money and awesome functionality"

Chris C

Finance Manager

5.0

From the onboarding to testing, the process was very seamless. This made our negotiation and closing the deal very easy and straight forward. - Finance Manager

Finance Manager

Real Estate

5.0

With ExpenseOnDemand, we have effortlessly automated expense reporting and this gives us real-time expense visibility. The platform has also helped us reduce fraud and human errors, and also speed up expense reimbursement.

Engineer

Telecommunications

5.0

Platform is easy to use and requires minimal maintenance. The team at EOD always kept and open communication despite the timezone difference.

IT Manager

Healthcare and Biotech

5.0

Very straightforward system to implement, in our instance supporting 120 users. Super easy to use and the AI scanning function of receipts is simply awesome!

Head of Operations

<50M USD

5.0

Excellent product, small app price with big app functionality.

Director of Finance

Manufacturing

5.0

It has very good reposting features, smart scan and Accounting Integration.

IT Manager

IT Services

5.0

The ExpenseOnDemand platform is seamless and simple to use.

Finance Manager

Finance (non-banking)

5.0

Great, smooth experience from trial through to deployment.

Director

IT Services

5.0

"Excellent tool, intuitive and easy to use. Great value for money and awesome functionality"

Chris C

Finance Manager

5.0

"Excellent tool, intuitive and easy to use. Great value for money and awesome functionality"

Chris C

Finance Manager

5.0

"Excellent tool, intuitive and easy to use. Great value for money and awesome functionality"

Chris C

Finance Manager

5.0

"Excellent tool, intuitive and easy to use. Great value for money and awesome functionality"

Chris C

Finance Manager

5.0

"Excellent tool, intuitive and easy to use. Great value for money and awesome functionality"

Chris C

Finance Manager

5.0

"Excellent tool, intuitive and easy to use. Great value for money and awesome functionality"

Chris C

Finance Manager

5.0

"Excellent tool, intuitive and easy to use. Great value for money and awesome functionality"

Chris C

Finance Manager

5.0

"Excellent tool, intuitive and easy to use. Great value for money and awesome functionality"

Chris C

Finance Manager

5.0

Very helpful support team, great product, cost effective for any type of organisation as you will only be paying for the futures you are using.

Customer Relationship Manager

Real Estate

5.0

The ExpenseOnDemand platform is seamless and simple to use.

Finance Manager

Finance (non-banking)

5.0

Super fast team member setup / onboarding, loads of control / transparency. Asking a team member to pickup something for the office has never been easier.

Manager of IT Services

IT Services

5.0

ExpenseOnDemand is a great tool for managing our expenses. The onboarding was very quick and simple, the configuration was easy to do, and the team have had no trouble in claiming expenses.

Finance Analyst

Energy and Utilities

5.0

Frequently Asked Questions

Got Questions?
We've Got Answers

Find quick answers or contact our support team

See FAQs Start Free Trial

How can I access Expense On Demand's expense management software and expense app?

You can access our expense management software and expense app through our cloud-based platform via web or mobile app (iOS and Android). Our system enables teams to manage business expenses efficiently from anywhere.

In which currencies does your expense management software operate?

Our global expense management platform operates in over 96 countries and supports expense reporting in GBP, EUR, USD, CAD, AUD, and INR. The software is built for international finance teams managing multi-currency business expenses.

Can you scan expense receipts?

Yes! Our mobile app can automate receipt capture and receipt upload using your phone's camera. It instantly creates business expense claims and sends them through your expense management system for expense tracking and approval, improving both control and efficiency.

Does your expense management software integrate with accounting tools?

Just like all great expense management platforms, our expense management software integrates with Xero, QuickBooks, Sage, Tally, and others. Use Open APIs or our Build-A-Report tool for custom expense reporting across business systems.

What are the fees for your expense management software?

We offer pricing tiers based on software features, team size, and support level to ensure you have complete spend management. Explore our pricing page or contact us for a personalized quote tailored to your business expenses and spend control needs.

Who uses ExpenseOnDemand’s expense management software?

Our expense management software is used by growing businesses, global enterprises, and remote finance teams that need powerful expense control, streamlined expense claims and accurate expense reporting across all platforms.

How does your expense software and app address security concerns regarding sensitive financial data?

Our expense software and mobile app protect your data with PCI-compliant storage, encryption and regular audits. Our business expense platform also ensures your business expenses and financial data stay secure across all devices and systems.

Can Expense On Demand help streamline the reimbursement process for employees?

Absolutely! Our reimbursement management system automates expense approvals, accelerates expense claims, and processes reimbursements faster. Employees benefit from real-time status updates, and teams enjoy full control over financial workflows.

How does ExpenseOnDemand contribute to reducing the carbon footprint of businesses?

Our expense management software supports sustainability through digital receipt upload, paperless expense reporting, and mobile expense tracking. By eliminating paper-based workflows, teams can reduce their environmental impact while managing business expenses.

What is the onboarding process for your expense management software – Will you help us all the way through setup?

At ExpenseOnDemand, we know that switching to a new expense management platform can feel daunting, which is why we provide a white-glove onboarding process to make everything smooth and stress-free. From day one, our team works with you to configure the system around your business needs; whether that means setting up approval workflows, linking credit card feeds, or integrating with tools like Xero, QuickBooks, or Sage.

We tailor your account so it’s ready to go from the very first login. Your employees receive easy-to-follow instructions for downloading the mobile app, scanning receipts, and submitting claims, while finance teams gain instant access to reporting dashboards and compliance tools.

We also provide in-depth training resources, including how-to videos embedded in the platform, chatbot assistance, and direct access to our support team. And if your needs change later, we’ll be there to help you add features or adjust workflows.

With our expense management solution you're not just buying software, you’re investing in a partner who ensures your onboarding is successful and that your team gets maximum value from day one. We also pride ourselves on quick and smooth setup, taking days to get fully established in the platform, not weeks or months.

With our expense management solution you're not just buying software, you’re investing in a partner who ensures your onboarding is successful and that your team gets maximum value from day one. We also pride ourselves on quick and smooth setup, taking days to get fully established in the platform, not weeks or months.

Built for mid-market finance

Finance tools that scale with what you do - not how many people you hire.

Award winning & trusted by

Stop paying for finance tools like they’re software seats.

Pay for activity, not headcount

Hire freely — no seat-tax surprises

Predictable cost modelling

The tax engine your UK, EU and India operations actually need.

HMRC-aligned rules, out of the box

Cross-border reclaim logic built in

Configure global rules without consultants

Multi-currency framework done right

Grade-based limits and approvals

Countries supported

One platform for everything money-out. Any card you already use.

AI receipt capture, end-to-end

Invoice to payment, in one platform

Works with the cards you already have

Need to issue cards? We've got a partner

EV mileage at HMRC advisory rates

Integrates with the accounting stack you already run

The Only Expense Software You’ll Ever Need

Control Spend Before It Happens

AI-Powered Receipt Intelligence

Mobile-First Spend Control

Real-Time Card & Transaction Visibility

From Approvals to Autonomous Governance

Policy Engine (Built for Control, Not Review)

Your Financial Control Layer Across Systems

Dynamic Approval Infrastructure

Execute and Optimise Organisational Spend

Live Spend Intelligence (Not Reports)

Autonomous Financial Operations

Multi-Entity Control at Scale

Streamline Expense Claims Effortlessly

Efficient Expense Management for Greater Savings

Clear & Complete Audit Trail to Assure Compliance

Powering the Future of Organisational Spend

Got Questions?We've Got Answers

How can I access Expense On Demand's expense management software and expense app?

In which currencies does your expense management software operate?

Can you scan expense receipts?

Does your expense management software integrate with accounting tools?

What are the fees for your expense management software?

Who uses ExpenseOnDemand’s expense management software?

How does your expense software and app address security concerns regarding sensitive financial data?

Can Expense On Demand help streamline the reimbursement process for employees?

How does ExpenseOnDemand contribute to reducing the carbon footprint of businesses?

What is the onboarding process for your expense management software – Will you help us all the way through setup?

Check us out on App Store and Play Store

Got Questions?
We've Got Answers