ExpenseOnDemand goes beyond traditional expense management by giving businesses a configurable, provider-independent platform to manage, control and optimise business spending.

Unlike many platforms that require businesses to adopt a particular banking provider, corporate card or financial ecosystem, ExpenseOnDemand allows organisations to retain their existing financial relationships while bringing their spending data, expenses, approvals and financial controls together in one place.

Our platform is highly configurable, allowing businesses to adapt workflows, approval structures, reporting and spending policies to their specific requirements, rather than changing their processes to fit the software.

We also combine expense automation with AI-powered technology, intelligent reporting and cost-saving insights to help finance teams move beyond simply processing expenses towards making better financial decisions.

Ultimately, we're not just helping businesses manage expenses. We're helping them gain greater control, visibility and financial performance across their entire organisation.

Absolutely. One of the key advantages of ExpenseOnDemand is that you are not locked into a particular banking or card provider.

You can continue using your existing corporate cards and banking relationships, with transactions and supporting information brought into ExpenseOnDemand through our available integrations and processes.

We also offer integration with Pliant, allowing businesses to issue and manage physical and virtual corporate cards directly, with transactions feeding into ExpenseOnDemand in real time.

This gives businesses flexibility. You can retain your existing providers, introduce new card programmes where appropriate, or operate a combination of both.

We believe businesses should have the freedom to choose their financial providers without compromising their expense management capabilities.

Our activity-based pricing model is designed to align software costs with how employees actually use the platform, rather than charging the same amount for every employee who has access.

We distinguish between two user types: This means businesses can extend ExpenseOnDemand across more employees, departments and legal entities without incurring the same software cost for every individual. It is particularly beneficial for larger organisations with varying employee roles, usage patterns and approval responsibilities.

The principle is simple: your software costs should reflect how your organisation uses the platform, not simply how many employees you have.

ExpenseOnDemand helps businesses move beyond recording expenditure to understanding where money is being spent, identifying opportunities for improvement and making more informed financial decisions.

There are several ways we achieve this: The bigger opportunity is that finance teams gain access to information that can help them make decisions about spending, rather than simply reporting on what has already happened.

Our objective is to help businesses identify potential savings, reduce unnecessary expenditure and improve the financial return they get from their spending.

Yes. ExpenseOnDemand is designed to support organisations operating across multiple countries, departments and legal entities.

Businesses can configure separate organisational structures, approval workflows, spending policies and reporting requirements to reflect how their organisation operates.Our platform supports multi-currency expense management, helping finance teams manage expenditure across different geographical regions.

We also offer integrations with a range of accounting platforms and ERP systems, allowing businesses to connect expense management with their wider financial operations.This is particularly valuable for organisations that need centralised oversight while retaining flexibility at a local entity or departmental level.

You get the visibility and control of a centralised platform without having to force every country or entity into the same operational structure.

EOD Copilot™ is our AI-powered assistant, designed to make managing business expenditure more intelligent, accessible and efficient.

Rather than requiring employees and finance teams to navigate multiple screens, reports and processes to find information, Copilot is designed to make interacting with ExpenseOnDemand more intuitive through conversational AI.

It supports the broader shift towards intelligent finance operations, helping users interact with their expense data, obtain information and streamline everyday activities. Our vision is to move beyond traditional software interfaces towards a platform where employees and finance teams can simply ask questions, access relevant information and take action more efficiently.

EOD Copilot™ represents our ambition to make ExpenseOnDemand more than an expense management platform: an intelligent assistant that helps businesses manage and understand their expenditure.

ExpenseOnDemand integrates with a range of accounting platforms and enterprise financial systems, helping businesses connect expense management with their existing finance infrastructure.

Our integrations include: We also support integrations with corporate card providers, including Pliant, and banking connectivity through supported providers such as Plaid.

Our approach is to work around the customer's existing financial ecosystem wherever possible, rather than requiring them to replace systems that are already working for their business.

The objective is to make ExpenseOnDemand a connected part of your finance infrastructure, not another disconnected system that creates additional work.

Tally: Supporting businesses using Tally for their accounting requirements.

Microsoft Dynamics: Supporting integration with wider enterprise finance operations.

NetSuite: Supporting businesses operating more complex financial and ERP environments.

Sage: Connecting expense management with established accounting processes.

QuickBooks: Supporting accounting synchronisation and expense processing.

Xero: Bespoke integration supporting the transfer of expense information into accounting workflows.

Mileage and expense controls: Helps businesses monitor employee claims and ensure expenditure is accurate and compliant with company policies.

Automated expense management: Reduces manual administration, repetitive data entry and the time spent processing expenses.

Supplier and vendor visibility: Better oversight of supplier spending can help identify duplication, unusual expenditure and opportunities to review purchasing arrangements.

Policy enforcement: Configurable spending policies, approval workflows and controls help reduce unnecessary or out-of-policy expenditure.

Spending visibility: Consolidates expense information to help finance teams understand where money is going, who is spending it and which areas require attention.

Cost Savings Dashboard: Provides greater visibility into spending patterns and helps identify potential areas where expenditure can be reduced or better controlled.

Casual Users: Employees who require access to the platform but do not actively submit expenses or perform qualifying activities. They benefit from a significantly lower access-based rate.

Power Users: Employees who actively use the platform to submit expenses, process claims, approve transactions or perform other operational activities. They are charged at the applicable Power User rate.

You can access our expense management software and expense app through our cloud-based platform via web or mobile app (iOS and Android). Our system enables teams to manage business expenses efficiently from anywhere.

Our global expense management platform operates in over 96 countries and supports expense reporting in GBP, EUR, USD, CAD, AUD, and INR. The software is built for international finance teams managing multi-currency business expenses.

Yes! Our mobile app can automate receipt capture and receipt upload using your phone's camera. It instantly creates business expense claims and sends them through your expense management system for expense tracking and approval, improving both control and efficiency.

Just like all great expense management platforms, our expense management software integrates with Xero, QuickBooks, Sage, Tally, and others. Use Open APIs or our Build-A-Report tool for custom expense reporting across business systems.

We offer pricing tiers based on software features, team size, and support level to ensure you have complete spend management. Explore our pricing page or contact us for a personalised quote tailored to your business expenses and spend control needs.

Our expense management software is used by growing businesses, global enterprises, and remote finance teams that need powerful expense control, streamlined expense claims and accurate expense reporting across all platforms.

Our expense software and mobile app protect your data with PCI-compliant storage, encryption and regular audits. Our business expense platform also ensures your business expenses and financial data stay secure across all devices and systems.

Absolutely! Our reimbursement management system automates expense approvals, accelerates expense claims, and processes reimbursements faster. Employees benefit from real-time status updates, and teams enjoy full control over financial workflows.

Our expense management software supports sustainability through digital receipt upload, paperless expense reporting, and mobile expense tracking. By eliminating paper-based workflows, teams can reduce their environmental impact while managing business expenses.

At ExpenseOnDemand, we know that switching to a new expense management platform can feel daunting, which is why we provide a white-glove onboarding process to make everything smooth and stress-free. From day one, our team works with you to configure the system around your business needs; whether that means setting up approval workflows, linking credit card feeds, or integrating with tools like Xero, QuickBooks, or Sage.

We tailor your account so it’s ready to go from the very first login. Your employees receive easy-to-follow instructions for downloading the mobile app, scanning receipts, and submitting claims, while finance teams gain instant access to reporting dashboards and compliance tools.

We also provide in-depth training resources, including how-to videos embedded in the platform, chatbot assistance, and direct access to our support team. And if your needs change later, we’ll be there to help you add features or adjust workflows.

With our expense management solution you're not just buying software, you’re investing in a partner who ensures your onboarding is successful and that your team gets maximum value from day one.