Seamless Expense Management Software

You can access our expense management software and expense app through our cloud-based platform via web or mobile app (iOS and Android). Our system enables teams to manage business expenses efficiently from anywhere.

Our global expense management platform operates in over 96 countries and supports expense reporting in GBP, EUR, USD, CAD, AUD, and INR. The software is built for international finance teams managing multi-currency business expenses.

Yes! Our mobile app can automate receipt capture and receipt upload using your phone's camera. It instantly creates business expense claims and sends them through your expense management system for expense tracking and approval, improving both control and efficiency.

Just like all great expense management platforms, our expense management software integrates with Xero, QuickBooks, Sage, Tally, and others. Our platform also connects with MoneyHub for corporate card feeds. Use Open APIs or our Build-A-Report tool for custom expense reporting across business systems.

We offer pricing tiers based on software features, team size, and support level to ensure you have complete spend management. Explore our pricing page or contact us for a personalized quote tailored to your business expenses and spend control needs.

Our expense management software is used by growing businesses, global enterprises, and remote finance teams that need powerful expense control, streamlined expense claims and accurate expense reporting across all platforms.

Expense On Demand prioritises compliance with financial regulations and internal policies by offering advanced expense management software features such as:

• Automated audit trails for expense reporting and control
• Robust reporting capabilities for business expenses
• Customisable approval workflows for teams and employees

Our platform also integrates with leading accounting systems, providing real-time visibility into expenses, improving spend control and enhancing transparency and accountability across the entire expense management process.

Our expense software and mobile app protect your data with PCI-compliant storage, encryption and regular audits. Our business expense platform also ensures your business expenses and financial data stay secure across all devices and systems.

Absolutely! Our reimbursement management system automates expense approvals, accelerates expense claims, and processes reimbursements faster. Employees benefit from real-time status updates, and teams enjoy full control over financial workflows.

Our expense management software supports sustainability through digital receipt upload, paperless expense reporting, and mobile expense tracking. By eliminating paper-based workflows, teams can reduce their environmental impact while managing business expenses.

At ExpenseOnDemand, we know that switching to a new expense management platform can feel daunting, which is why we provide a white-glove onboarding process to make everything smooth and stress-free. From day one, our team works with you to configure the system around your business needs; whether that means setting up approval workflows, linking credit card feeds, or integrating with tools like Xero, QuickBooks, or Sage.

We tailor your account so it’s ready to go from the very first login. Your employees receive easy-to-follow instructions for downloading the mobile app, scanning receipts, and submitting claims, while finance teams gain instant access to reporting dashboards and compliance tools.

We also provide in-depth training resources, including how-to videos embedded in the platform, chatbot assistance, and direct access to our support team. And if your needs change later, we’ll be there to help you add features or adjust workflows.

With our expense management solution you're not just buying software, you’re investing in a partner who ensures your onboarding is successful and that your team gets maximum value from day one. We also pride ourselves on quick and smooth setup, taking days to get fully established in the platform, not weeks or months.

ExpenseOnDemand is designed to give small businesses the same powerful tools that large enterprises use, but at a price and scale that makes sense for growing teams. Starting from just £4.90 per user per month, our flexible subscription model means you only pay for the features you need, keeping costs under control without sacrificing functionality.

Small businesses often face challenges with limited resources and time-consuming manual processes. Our AI-powered receipt scanner, mobile app, and automated credit card feeds streamline expense tracking, so employees spend less time filing claims and more time focusing on their work. With customised approval workflows, owners and managers can enforce company policies at the point of claim, reducing the risk of errors and fraud.

Because our platform is cloud-based and available on both web and mobile, small business teams can manage expenses on the go, whether they’re in the office, visiting clients, or working remotely. Plus, seamless integrations with tools like Xero, QuickBooks, and Sage give finance managers real-time visibility without extra admin.

Our expense management software for small businesses empowers SMEs by simplifying expense reporting, improving compliance, and gaining full control of spending; all while staying cost-effective and scalable.

For mid-sized and small businesses, the biggest advantages of ExpenseOnDemand are simplicity, cost savings, and scalability. Instead of relying on spreadsheets or outdated processes, your team can manage all expenses in one place with our all-in-one expense management platform. This means employees can submit claims in seconds, managers can approve on the go, and finance teams gain instant visibility into company spending.

All this means that one of the core benefits is cost efficiency. With flexible pricing, you only pay for the features you need, from AI-powered receipt scanning to automated credit card feeds. On average, businesses cut expense processing time by up to 95%, which translates directly into reduced overheads and more productive teams.

Our expense management software for small businesses also provides compliance and control. Automated policy checks, customised approval workflows, and clear audit trails reduce the risk of duplicate or fraudulent claims, giving you peace of mind while meeting financial regulations.

Because our software integrates with accounting tools like Xero, QuickBooks, and Sage, mid-sized businesses can sync data in real time, avoiding reconciliation headaches. Combined with our mobile app and cloud-based access, your team can work smarter, stay compliant, and focus on growth.

ExpenseOnDemand is built with scalability at its core, making it easy to adapt as your business evolves. Many small businesses start with just a few essential tools, such as receipt scanning, mobile app access, and basic approval workflows. As your needs grow, you can add advanced features like multi-entity management, automated credit card feeds, or ERP integrations with platforms such as NetSuite and Microsoft Dynamics.

Because our subscriptions are modular and flexible, you only pay for the functions you need at any given stage. This prevents overspending on unused features while ensuring you always have the tools to keep pace with growth. Whether you expand from a handful of employees to hundreds across multiple locations, ExpenseOnDemand provides the same consistent and reliable platform.

Scalability also extends to compliance and control. As your workforce grows, automated policy enforcement and audit trails ensure financial governance without adding unnecessary manual work. Combined with our real-time analytics dashboards, you’ll gain visibility into spending patterns that support smarter decision-making at scale.

Our expense management software grows with you, helping your business remain agile, compliant, and efficient at every stage of expansion.

The best expense management software is one that balances affordability, functionality, and scalability, and that’s where ExpenseOnDemand stands out. Unlike one-size-fits-all platforms, our solution allows you to cherry-pick from over 200 features, so you only pay for what your business needs. Starting at just £4.90 per user per month, small businesses can get enterprise-level tools without breaking the budget.

For mid-market companies, ExpenseOnDemand offers the depth and flexibility to handle complex requirements. Features like multi-entity expense management, ERP integrations with systems such as NetSuite or Microsoft Dynamics, and real-time analytics dashboards provide complete visibility and control. Meanwhile, compliance-focused functions like audit trails and custom approval workflows ensure accuracy and transparency at scale.

Both small and mid-sized businesses benefit from our AI-powered receipt scanning, mobile app, and automated credit card feeds, which save hours of admin time and reduce processing costs by up to 95%. With integrations into popular tools like Xero, QuickBooks, and Sage, your finance team can seamlessly reconcile expenses without extra effort.

Our expense management software for small businesses and mid-market companies delivers the right mix of cost-effectiveness, flexibility, and powerful features, making it one of the best expense management solutions for growing businesses.

ExpenseOnDemand’s receipt scanner app is built to simplify expense management and eliminate the errors that come with manual processes. Using powerful AI-powered OCR technology, the mobile app allows you to take photos of receipts, then automatically reads and extracts details such as date, vendor, currency, and amount. This turns a quick photo into a complete business expense claim, ready for manager approval.

Employees no longer need to keep paper receipts or enter data by hand. Instead, they simply snap and submit. Finance teams benefit from faster reconciliation, accurate records, and fewer disputes. Because all receipts are digitised, stored in the cloud, and linked to each claim, there’s a clear audit trail for compliance and secure storage of sensitive financial data.

By automating receipt capture, small businesses cut the time spent on claims by up to 90% and reduce expense processing effort by 95%. Combined with customised approval workflows, managers can quickly enforce policies and approve expenses on the go. The result is a faster, safer, and smarter way to manage expenses across the business.

Yes. ExpenseOnDemand includes a powerful mileage tracker designed to simplify travel expense management. Integrated with Google Maps, the mileage tracker app records start and end points with precision, calculates exact distances, and converts them into expenses using your company’s mileage rates. This automation removes guesswork and ensures that travel claims are consistent, accurate, and fully compliant with company policy.

On average, businesses using our expense management software reduce mileage costs by 28.7% through accurate tracking and streamlined reimbursements. Managers can use customised approval workflows to approve mileage claims in seconds, while finance teams gain visibility into travel spending through real-time analytics.

Travel costs don’t stop at miles, and neither does our software. Employees can group expenses like accommodation, meals, and transport with mileage under a single trip report. This makes approvals faster and provides a complete, accurate picture of travel spending.

With mobile access, cloud-based reporting, and seamless integrations into accounting and ERP systems, ExpenseOnDemand offers the most efficient way to manage mileage, travel, and overall business expenses.